# Track your PEXA workspaces from your own systems

> Read the Lodgement and Financial Settlement status of your PEXA workspaces, their document statuses and any Positive TAC with one API call each. A workflow can check each workspace settling today and email you the ones not Ready/Ready.

Page: https://fous.com/automate/pexa
Updated: 2026-11-12

Works with your own PEXA account. Fous is an independent product.

## What you can build on PEXA

### Get workspace statuses

Reads your workspaces from Your Dashboard and, for each, the Lodgement and Financial Settlement status bars on the Workspace Summary.

- Takes: Settlement date (optional), jurisdiction (optional)
- Returns: Workspace ID, subscriber reference, property address, settlement date and time, workspace status, lodgement status, financial settlement status

### Check document statuses

Reads the Documents screen of one workspace: each document's status, its Lodgement Verification result and, once lodged, its Dealing No.

- Takes: Workspace ID
- Returns: Document, document status, verification result, verification errors, dealing number

### Get title activity for a workspace

Reads the Land Titles screen and the Activity identified on title panel of the Workspace Summary for one workspace.

- Takes: Workspace ID
- Returns: Land title, last TAC result, positive TAC date, activity found, acknowledged

### Run a Title Activity Check

On the Land Titles screen of a workspace, chooses Perform Title Activity Check from the Action Cog of each land title and reads the result.

- Takes: Workspace ID, land title (optional)
- Returns: Land title, TAC result, activity found, checked at

## Automate PEXA with a workflow

A [workflow](/product/workflows) runs your methods as one process, with nobody at the screen. A schedule or a call from your own system starts it, the steps run in order, and the result arrives in your inbox or in the systems you already use.

### Workspaces settling today that are not Ready/Ready

Starts: Every weekday at 7:30 in Australia/Sydney

1. Get workspace statuses for workspaces with today's settlement date.
2. Keep the ones whose Lodgement or Financial Settlement status is not Ready.
3. Email you the list with settlement time and which status bar is behind.

### New Positive TACs on upcoming settlements

Starts: Every weekday at 8:00 in Australia/Sydney

1. Get workspace statuses and keep the workspaces settling in the next 7 days.
2. For each workspace, get the title activity.
3. Keep the Positive TACs that were not there on the last run.
4. Post each one to your practice-management system's webhook with workspace and land title.

### Lodgements Completed or Not Accepted, posted to your system

Starts: Every weekday at 17:30 in Australia/Sydney

1. Get workspace statuses and keep the workspaces that settled in the last 30 days.
2. Keep those whose Lodgement status changed to Completed or Not Accepted since the last run.
3. For each, check document statuses to collect the dealing numbers.
4. Post workspace, Lodgement status and dealing numbers to your webhook.

You can run a workflow by hand on every plan, Free included. Schedules and webhook triggers come with the paid plans, from $29 a month.

## Once built, one call from your code

Once you have built a [method](/product/methods), it is one POST to /v1/runs from your backend, or a tool an AI agent calls over MCP. This is what “Get workspace statuses” would look like.

Example request:

```
curl https://api.fous.com/v1/runs \
  -H "Authorization: Bearer $FOUS_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "method": "workspaces.pexa.com.au/get_workspace_statuses",
    "input": {
      "settlement_date": "2026-11-13",
      "jurisdiction": "NSW"
    }
  }'
```

Example response:

```
{
  "status": "completed",
  "data": {
    "workspaces": [
      {
        "workspace_id": "10000001",
        "subscriber_reference": "ACM-2611-014",
        "property_address": "12 Acme Street, Northwind NSW 2000",
        "settlement_date": "2026-11-13",
        "settlement_time": "14:00",
        "workspace_status": "Prepared",
        "lodgement_status": "Ready",
        "financial_settlement_status": "Signed"
      }
    ],
    "count": 1
  }
}
```

An example with invented data, not a ready-made endpoint. The method exists in your organization once you build it, and its name, inputs and fields follow your request.

## PEXA’s own options

PEXA offers Exchange APIs for lodgement and settlement. Access starts with a form and validation, and needs a PEXA Exchange API Integration Services Agreement before credentials or test environments are issued. Pricing is on request, depends on the use case and is separate from the PEXA Fee. In PEXA itself, reports export as PDF or CSV.

| Option | What it covers | What it takes |
| --- | --- | --- |
| PEXA Exchange APIs, own use | Lodgement and settlement capabilities from your own system, for your own workspaces, reports and analytics. | Validation, the Integration Services Agreement and a fee on request, separate from the PEXA Fee. OAuth 2.0 or Mutual TLS. |
| PEXA Exchange APIs, third-party use | An Intermediary Service Provider, such as a software vendor, works with other subscribers' workspaces. | The same agreement and pricing on request, plus each subscriber's consent to share its workspace data. |
| PEXA Reports | Reports for the jurisdictions on your Subscriber Profile, exported as PDF or CSV from the Reports page. | Your PEXA account. Broader reports need the Management Reporting permission. |
| PEXA by hand | Your Dashboard, the Workspace Summary, Documents, Land Titles and the Financial Settlement Schedule, one workspace at a time. | A PEXA user account under your subscriber, with multi-factor authentication. |

Read on November 12, 2026: [PEXA API integration](https://www.pexa.com.au/pexa-apis/), [PEXA Exchange API pricing](https://www.pexa.com.au/api-pricing/), [PEXA Reports](https://help.pexa.com.au/s/article/PEXA-Reports).

## Signing in to PEXA

Every PEXA user signs in with multi-factor authentication through Okta, using the Okta Verify app or SMS. PEXA asks for at least one code every 12 hours and may ask for more when a login looks unusual. With Fous you sign in through PEXA's own sign-in with your own account, and the login is sealed with AES-256.

## Worth knowing

- **Ready/Ready by the Settlement Time**: Settlements run every half hour during the Hours of Operation. A workspace settles only if all documents are signed, the FSS is balanced and signed and every Participant has accepted the Settlement Date.
- **After Lodged, ask the Land Registry**: Once documents are Lodged, PEXA can give no more information about them. To ask about a lodgement, you give the Land Registry the Dealing No shown on the Documents screen.
- **A Positive TAC does not update the title**: A Positive TAC is shown and emailed, but the title in the workspace stays as it was: you complete an Information Re-supply to bring in the new title information.
- **Signing uses a certificate or Mobile Signing**: Documents are signed with a USB hard token or a soft digital certificate, which need PEXA's Digital Certificate Software, or with the Mobile Signing app.

## More in Finance: mortgage and title

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- [Teraview](https://fous.com/automate/teraview.md)
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Other industries: [FMCSA Drug & Alcohol Clearinghouse](/automate/fmcsa-drug-and-alcohol-clearinghouse), [PlanetBids](/automate/planetbids), [Georgia Tax Center](/automate/georgia-tax-center), [Vestwell State Savings employer portal](/automate/vestwell-state-savings-employer-portal), [京东企业购](/automate/jd-enterprise), [Magnit VMS](/automate/magnit-vms).

## Frequently asked questions

### Does PEXA have an API?

Yes, by agreement. PEXA's Exchange APIs cover lodgement and settlement and are issued after validation and a signed Integration Services Agreement, with pricing on request and separate from the PEXA Fee. Third-party use also needs each subscriber's consent. Without them you have PEXA itself and its PDF or CSV reports.

### Can I find a PEXA workspace without its Workspace ID?

Yes. PEXA's search takes a Subscriber reference, which is the default, or a Workspace ID, Land title, Party, Lot in Unregistered Plan or Address. A method you build can take whichever of these your own system keeps.

### How often does PEXA run Title Activity Checks?

Weekly from four weeks before the Settlement Date, daily in the final week, and within one hour before the Settlement Time. Any Participant can also run a manual TAC at any time before settlement, at no extra fee. Without a Settlement Date set, no automated TACs run after creation.

### Can I export my PEXA data?

Partly: the Reports page exports reports as PDF or CSV, for the jurisdictions on your Subscriber Profile. Which reports you see depends on your Subscriber Type and on the Management Reporting permission. Your Dashboard shows 10 workspaces a page, with filters.

### Is Fous affiliated with Property Exchange Australia?

No. Fous is an independent product. You use it with your own PEXA account, and a method reads and does only what that account can.

Fous is an independent product: it is not affiliated with, endorsed by or sponsored by the operator of PEXA (Property Exchange Australia Ltd (PEXA Group)). The name is used only to say which system this page is about. Something here wrong or out of date? Write to legal@fous.com.