Track your PASSPort invoices and awards through an API

What you can build on PASSPort

• Get invoice statuses

  Build this

  Reads Financials > Browse Invoices for your organization, with each invoice's status, PO and amount.

  Takes

  Status (optional), PO ID (optional)

  Returns

  Invoice ID, invoice ref, PO ID, program, status, creation date, gross invoiced amount

• Check a Purchase Order's remaining budget

  Build this

  Opens a PO from Financials > Browse Contract Budgets and reads the PO Header and the Detailed FY Budget lines on the Budget tab.

  Takes

  PO ID

  Returns

  PO ID, fiscal year, status, budgeted amount, program, budget lines with invoiceable flag and remaining amount

• Check RFx selection status

  Build this

  Reads RFx > Browse My RFx Responses and, for each RFx, the Selection Status in Response Activity under Manage Responses.

  Takes

  RFx status (optional, such as Selections Made)

  Returns

  EPIN, RFx name, RFx status, selection status

• Create a draft invoice from a Purchase Order

  Build this

  Opens an Active PO, selects Create Invoice, enters the Invoice Ref, adds the invoiceable items with service dates and amounts, and saves it as a Draft.

  Takes

  PO ID, invoice ref, service dates from and to, amount per budget line

  Returns

  Invoice ID, status, PO ID, gross invoiced amount, blocking alerts

Automate PASSPort with a workflow

A workflow runs your methods as one process, with nobody at the screen. A schedule or a call from your own system starts it, the steps run in order, and the result arrives in your inbox or in the systems you already use.

• Invoice status changes, every weekday

  Build this

  Starts

  Every weekday at 8:00, New York time

  Step 1

  Get the invoice statuses from Browse Invoices.

  Step 2

  Keep the invoices whose status changed since the last run, such as OK-to-Pay, Disbursed or back to Draft.

  Step 3

  Email you the list with Invoice ID, Invoice Ref, PO ID, old and new status and amount.

• New award selections, posted to your team

  Build this

  Starts

  Every weekday at 9:00, New York time

  Step 1

  Check RFx selection status for RFx in Selections Made.

  Step 2

  Keep the RFx whose Selection Status was not there on the last run.

  Step 3

  Post EPIN, RFx name and Selected or Not Selected to your own system's webhook.

• Remaining budget on each Purchase Order, monthly

  Build this

  Starts

  Monthly on the 1st at 7:00, New York time

  Step 1

  For each PO ID you list, check the Purchase Order's remaining budget.

  Step 2

  Keep the invoiceable lines and their remaining amount.

  Step 3

  Email you one table per PO with fiscal year, status, budgeted amount and remaining amount.

You can run a workflow by hand on every plan, Free included. Schedules and webhook triggers come with the paid plans, from $29 a month.

Once built, one call from your code

Once you have built a method, it is one POST to /v1/runs from your backend, or a tool an AI agent calls over MCP. This is what “Get invoice statuses” would look like.

curl https://api.fous.com/v1/runs \
  -H "Authorization: Bearer $FOUS_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "method": "passport.cityofnewyork.us/get_invoice_statuses",
    "input": {
      "status": "Invoice Approval in Progress"
    }
  }'

{
  "status": "completed",
  "data": {
    "organization": "Northwind Community Services",
    "invoices": [
      {
        "invoice_id": "INV100231",
        "invoice_ref": "NW-2026-031",
        "po_id": "PO100417",
        "program": "After School",
        "status": "Invoice Approval in Progress",
        "creation_date": "2026-11-03",
        "gross_invoiced_amount": 12500
      }
    ],
    "count": 1
  }
}

An example with invented data, not a ready-made endpoint. The method exists in your organization once you build it, and its name, inputs and fields follow your request.

PASSPort’s own options

MOCS documents no API for vendors in PASSPort. Invoices, budgets, solicitation responses and contracts are worked in the browser, and most PASSPort tables can be downloaded in Excel format from the grid settings. PASSPort Public is a separate read-only site with public vendor, solicitation and contract data.

Read on November 12, 2026: Download PASSPort Data, About PASSPort, PASSPort Public: Data Info.

Signing in to PASSPort

PASSPort signs you in with an NYC.ID: an email address and a password. NYC.ID also offers two-factor authentication by phone (SMS or voice message) or an authenticator app, which you can turn on in your NYC.ID profile. With Fous you sign in through PASSPort's own sign-in with your own account, and the login is sealed with AES-256.

Worth knowing

Invoices go against an Active PO only

You can invoice once the contract is registered, work has started, the budget is Approved and the PO is Active. Each fiscal year (July 1 to June 30) has its own PO, so split service dates that cross June 30.

Roles decide who can submit

Only Vendor Admin and Vendor Financials Level 2 users can create and submit invoices. Level 1 users can view them. Roles are stackable, and only a Vendor Admin assigns them.

No changes during the agency's 30 days

The contracting agency has 30 days to approve or return a submitted invoice, and you cannot change it meanwhile. A returned invoice goes back to Draft, and you are told by email.

Only the RFx Setup Team sees responses

Browse My RFx Responses shows an RFx only to users on its Setup Team. A method runs as your account, so use a login that is on the teams you want to track.

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