Turn the Volvo Group Supplier Portal into an API

What you can build on the Supplier Portal

• Get delivery schedules

  Build this

  Reads the delivery schedules Volvo Group plants send you in WebEDI, the same ones you can export as CSV or Excel: part numbers, quantities and delivery dates.

  Takes

  Plant or ship-to (optional), part number (optional)

  Returns

  Plant, part number, ship-to, delivery date, quantity

• Check invoice and payment status in VVI

  Build this

  Reads an invoice's status and payment details in VVI (Viewing Vendor Invoice), under MY BUSINESS in the Supplier Portal.

  Takes

  Invoice number or invoice date range

  Returns

  Invoice number, invoice date, status, amount, payment details, deductions

• List sent despatch advices

  Build this

  Reads the Sent folder of Despatch Advice (ASN) in WebEDI, which keeps despatch advices for 90 days.

  Takes

  Sent since (optional), plant (optional)

  Returns

  Despatch advice number, sent date, plant, part numbers, quantities

• Create a despatch advice and its labels

  Build this

  Creates a despatch advice (ASN) in WebEDI under Logistics for one shipment, sends it to the plant and returns the transport labels to print.

  Takes

  Plant, delivery note number, dispatch time, part numbers, quantities, packaging

  Returns

  Despatch advice number, status, transport labels

Automate the Supplier Portal with a workflow

A workflow runs your methods as one process, with nobody at the screen. A schedule or a call from your own system starts it, the steps run in order, and the result arrives in your inbox or in the systems you already use.

• Delivery schedule changes, every plant, each morning

  Build this

  Starts

  Every weekday at 6:30

  Step 1

  Get the delivery schedules in WebEDI for each plant you supply.

  Step 2

  Keep the part numbers whose quantities or delivery dates changed since the last run.

  Step 3

  Email you the changes, one section per plant.

• Unpaid invoices from VVI, to your accounting system

  Build this

  Starts

  Every Monday at 8:00

  Step 1

  Check invoice and payment status in VVI for the invoices sent in the last 90 days.

  Step 2

  Keep the invoices not yet paid or with a deduction.

  Step 3

  Post them, with status, amount and deduction, to your ERP or accounting webhook.

• Despatch advices sent today, to your warehouse system

  Build this

  Starts

  Every weekday at 18:00

  Step 1

  List the despatch advices in WebEDI's Sent folder from today.

  Step 2

  Stop when there are none.

  Step 3

  Post despatch advice number, plant, parts and quantities to your warehouse system's webhook.

You can run a workflow by hand on every plan, Free included. Schedules and webhook triggers come with the paid plans, from $29 a month.

Once built, one call from your code

Once you have built a method, it is one POST to /v1/runs from your backend, or a tool an AI agent calls over MCP. This is what “Get delivery schedules” would look like.

curl https://api.fous.com/v1/runs \
  -H "Authorization: Bearer $FOUS_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "method": "supplier-portal.volvo.com/get_delivery_schedules",
    "input": {
      "plant": "Acme Trucks Assembly",
      "part_number": "21004587"
    }
  }'

{
  "status": "completed",
  "data": {
    "schedules": [
      {
        "plant": "Acme Trucks Assembly",
        "part_number": "21004587",
        "ship_to": "Northwind Logistics Centre, Gate 4",
        "lines": [
          {
            "delivery_date": "2026-11-16",
            "quantity": 240
          }
        ]
      }
    ],
    "count": 1
  }
}

An example with invented data, not a ready-made endpoint. The method exists in your organization once you build it, and its name, inputs and fields follow your request.

The Supplier Portal’s own options

Volvo Group's machine channel for suppliers is EDI: EDIFACT delivery schedules, despatch advices and invoices over OFTP2, AS2 or a VAN. Suppliers with lower volumes use WebEDI in the Supplier Portal instead, where messages are handled by hand. Invoice and payment status is in VVI. Volvo Group's EDI pages describe no supplier API.

Read on November 12, 2026: WebEDI for automotive suppliers, EDIFACT for automotive suppliers, Purchase to Pay and VVI.

Signing in to the Supplier Portal

The Supplier Portal asks for your Email or User ID and a password, and access is granted by Volvo Group: you ask your supplier host or buyer. WebEDI opens from the portal's Applications search, VVI from MY BUSINESS. With Fous you sign in once through the portal's own sign-in with your own account: the login is sealed with AES-256, never shown to code or AI agents, and an expired session is signed back in.

Worth knowing

The ASN has a one-hour cut-off

Send the despatch advice only when loading is complete and no later than one hour after the actual dispatch time. Goods from one Ship From to one Place of Discharge on the same delivery go in a single ASN.

Nothing sent can be deleted

A sent invoice or despatch advice cannot be deleted. You correct it by resending with the letter A or an asterisk after the number, and for a despatch advice you tell the plant's Material Controller first.

Sent documents are kept 90 to 180 days

WebEDI keeps despatch advices in Sent for 90 days, invoices for 150 days and orders for 180 days, and technical documents in Received for 21 days. Read out anything you want to keep longer before then.

Invoices follow each plant's connection

Once a plant is connected to WebEDI or EDI, invoices to it go only that way, not on paper. Credit notes in WebEDI are possible only for Truckshop and freight invoices.

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